Online board meetings are virtual ones that make use of a reliable video conference software. These meetings can be held at home or in other locations that have internet access. These meetings board of directors provide many benefits that include improved governance of nonprofits, more efficient meetings times and expanded participant diversification.
The first thing to bear in mind when conducting a virtual board meetings is to confirm with the mission-driven organisation or business you are a part of as well as local laws and regulations regarding these types of meetings. They are generally prohibited by the internal policies of certain mission-driven organizations and corporations and could be unlawful in certain states or regions.
Before the virtual meeting, participants must ensure that their equipment (computer, headsets, microphones) is in good working order. The organizer of the meeting will need to set an agenda and invite all attendees to attend. They must attach a copy of the agenda to the calendar invite so that everyone is informed and is able to add notes, feedback or comments before the meeting time. This will streamline the process and increase participation.
Board members must adhere to the rules of an online meeting during the meeting by turning off their camera and only speaking if they are asked to speak. The chair of the meeting should invite people to take charge of the discussion and select an observer. The board chair should also utilize quick check-ins to ensure that everyone is on the same page and on the same page.
Once the meeting is over it’s important to follow-up with any deadlines and actions which were discussed in person or on the online board platform. This will ensure accountability and allow board members to contact any members who aren’t complying with their duties.
